Administrative Assistant

Company Overview

ConocoPhillips is an international, integrated energy company with operations in nearly 40 countries. As the third-largest integrated energy company in the United States and fifth-largest refiner in the world, ConocoPhillips' goal is to deliver energy in a safe, environmentally and socially responsible manner. Approximately 32,600 ConocoPhillips employees work worldwide to consistently deliver top performance and value to maintain the company's global market position. Employees' individual talents and strengths combine to create a diverse and energized workforce within ConocoPhillips. Headquartered in Houston, Texas, the company had $178 billion of assets as of December 31, 2007.

Description

The Administrative Assistant will provide executive level administrative support for the Chief Procurement Officer, Global Procurement Services.  This person works closely with the CPO to perform the highest level of administrative duties, working independently and proactively on numerous administrative tasks, exercising discretion and independent judgment on a regular basis.

The position is located in Houston Texas in the Energy Corridor at the 900 Threadneedle building (I-10 and Dairy Ashford)

Responsibilities:

* Coordinate with other department administrative personnel.
* Manage incoming telephone calls appropriately and professionally.
* Receive, process, and distribute incoming/outgoing mail and facsimile transmissions.
* Make travel arrangements as required, including substantial international travel.
* Extensive calendar management.
* Prepare expense reports as required using SAP.
* Schedule and coordinate meeting requirements (including multiple party teleconferences).
* Manage departmental records and serve as document records management specialist.
* Process invoices for group and effectively use procurement card.
* Primary point of contact for Chief Procurement Officer's itinerary.   Through this responsibility, will interact with senior management in Project Development and Procurement, and the global business units.
* Prepare and maintain reports and presentations using a variety of software.
* Maintain and update intranet website.
* General office duties as required.

Qualifications

Basic/Required Qualifications:

* Legally authorized to work in the United States
*
High School diploma/GED

*
Proficient (perform the skill with limited assistance) with Outlook, Word, Excel and PowerPoint.

* 5+ years experience in administrative support at a Senior or Executive level.
* Experience with document records retention management
* Able to operate and arrange maintenance for LCD's, printers, fax machines, cell phones, blackberry's & conferencing equipment
* Willing and able to work occasional spot overtime as necessary

Preferred Qualifications:

Applicant should be able motivated to work with minimal direction and supervision and should possess the following characteristics:

* Previous experience supporting managers.
* Ability to multi-task and be flexible. Adjusts rapidly to unexpected or changing conditions.  Uses judgment to deal effectively with new and different situations.
* Possess excellent interpersonal skills with employees and customers.  Customer Focused - thinks and acts with customers in mind (internal/external).   Establishes and maintains credibility.  Has effective network in place to aid in productivity.
* Consistently produces high quality products.
* Performs duties in a professional manner and acts as an ambassador for the company.
* Maintain a high level of discretion, confidentiality and reliability.
* Strong interpersonal skills with the ability to interact with a variety of internal and external contacts.
* Demonstrated initiative and the ability to evaluate situations and recommend solutions.

In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature.

Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1).  Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, or J or who need sponsorship for work authorization now or in the future, are not eligible for hire.

ConocoPhillips is an equal opportunity employer

Job Function
: General Administrative

Job Level
: Individual Contributor

Primary Location
: NORTH AMERICA-USA-TEXAS-HOUSTON

Organization
: GLOBAL PROCUREMENT SERVICES

Line of Business
: Corporate Staffs

:Nov 14, 2008

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