Administrative Assistant

Company Overview

ConocoPhillips is an international, integrated energy company with operations in nearly 40 countries. As the third-largest integrated energy company in the United States and fifth-largest refiner in the world, ConocoPhillips' goal is to deliver energy in a safe, environmentally and socially responsible manner. Approximately 32,600 ConocoPhillips employees work worldwide to consistently deliver top performance and value to maintain the company's global market position. Employees' individual talents and strengths combine to create a diverse and energized workforce within ConocoPhillips. Headquartered in Houston, Texas, the company had $178 billion of assets as of December 31, 2007.

Description

ConocoPhillips currently has an open position for Administrative Assistant with the Project Development & Procurement (PD&P) organization. This position will support the General Manager for Upstream Projects and is on the PD&P Leadership Team. The PD&P organization is a growing and exciting area in ConocoPhillips supporting major projects around the world. If you're interested in a challenging career opportunity, have initiative, are people oriented and ready to be part of delivering Energy for Tomorrow you should consider a career with ConocoPhillips. This opportunity is primarily accountable for office management, administrative systems, processes, procedures and providing these services in a way that enables an effective and efficient work environment.

The position is located in Houston Texas in the Energy Corridor at the 900 Threadneedle building (I-10 and Dairy Ashford)

Responsibilities:

* Serve as the primary point of contact for the General Manager's itinerary
* Interact with other senior management as required in carrying our your primary responsibilities.
* Prepare and maintain reports and presentations using a variety of software.
* Supervise other department administrative personnel.
* Serve as an ambassador of ConocoPhillips through managing incoming telephone calls appropriately and professionally.
* Receive, process, and distribute incoming/outgoing mail and facsimile transmissions.
* Initiate detailed travel arrangements including substantial international travel.
* Prepare expense reports as required using SAP Travel & Expense.
* Schedule and coordinate meeting requirements (including multiple party teleconferences).
* Manage departmental records and serve as records retention specialist.
* Primary contact for attendance and vacation tracking issues.
* Process invoices for group and effectively use procurement card.
* Manage Department Training Program.
* General office duties as required.

Qualifications

Basic/Required Qualifications:

* Legally authorized to work in the United States
* 5+ years experience as an executive administrative assistant
* Proficient skills in MS Office suite software
* Experience with document records retention management
* Able to operate and arrange maintenance for LCD's, printers, fax machines, cell phones, blackberry's & conferencing equipment
* Willing and able to work occasional spot overtime as necessary.

Preferred Qualifications:

Applicant should be motivated to work with minimal direction and supervision and should possess the following characteristics:

* Strong organization skills, comfortable with multi-tasking
* Must be able to facilitate problem-solving and conflict resolution with internal and external contacts
* Strong record of customer oriented approach when handling vendors, speakers, and program participants
* Excellent verbal and written communication skills at all levels
* Previous experience supporting all level of managers of capital projects or procurement
* Adjusts rapidly to unexpected or changing conditions
* Uses judgment to deal effectively with new and different situations
* Learns about and assists in a variety of tasks in order to help others optimize their time and priorities
* Possess excellent interpersonal skills with employees and customers
* Has effective network in place to aid in productivity.
* Maintain a high level of discretion, confidentiality and reliability.

In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature.

Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1).  Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, or J or who need sponsorship for work authorization now or in the future, are not eligible for hire.

ConocoPhillips is an equal opportunity employer

Job Function
: General Administrative

Job Level
: Individual Contributor

Primary Location
: NORTH AMERICA-USA-TEXAS-HOUSTON

Organization
: PROJECT DEVELOPMENT

Line of Business
: Corporate Staffs

:Nov 13, 2008

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